Job Details of Procurement Senior Assistant
Procurement Senior Assistant
Pakistan Full-timeJob description
Background Information - Pakistan
The United Nations Office for Project Services (UNOPS) aims to make significant strides in promoting sustainable development, aiding the federal and provincial government in SDGs attainment, and establishing itself as a reliable provider of efficient services for development programming around Climate Adaptation, Basic Service Delivery and Energy Efficiency. Operational since 1999, UNOPS Pakistan (Project Office) is part of the Sri Lanka Multi-Country Office in the Asia Pacific Region.
Background Information - Job-specificUnder the direct supervision of the Procurement Officer and under the guidance from the Head of Support Services, the Procurement Senior Assistant is responsible for providing administrative support in the management of a variety of procurement and contracting processes and /transactions for goods, services and works for the Business Unit.
Functional ResponsibilitiesProvides a variety of specialized and non-specialized transactional support services, ensuring consistency and quality of work steps completed, as well as optimal information flow:
Assist in drafting bidding documents, evaluation reports and contract award submissions, ensuring consistency in format and content.
Process procurement transactions in UNOPS’ corporate system OneUNOPS;
Assist in the preparation of Purchase Orders, Contracts, LTAs or their Amendments.
Process invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients.
Monitor expenditures against allocations.
Receive, review, log and route incoming communication and procurement requests/invoices.
Prepare reports, tables, charts etc. applying technical skills and knowledge in formatting and presentations.
Prepare Statistics and reports, including on Procurement volume.
Undertake routine follow up action on procurement on behalf of the supervisor;
Publish procurement advertisements and awards.
Maintain status reports on procurement activities and work in progress.
Actively work with clients to provide and exchange information on a variety of issues in procurement processes and transactions, to deliver correct and timely services.
Provide standardized procurement services, guidance and information to staff of the Business Unit on routine processes and procedures
Undertake routine follow up action on procurement QA or Knowledge Management issues on behalf of the supervisor and inform supervisor of status.
Administratively supports the organization and delivery of training and learning initiatives for personnel on procurement
Completion of secondary school is required.
First University Degree in Business Administration, Public Administration, Human Resources Management or equivalent disciplines is desirable but not required
With Secondary school education, a minimum of five (5) years of relevant experience in procurement support services in national and/or international public or corporate organizations
Experience in working with a range of stakeholders in developing countries is an asset.
Some experience in UN system organizations is desirable.
Proficiency in computer literacy and experience in handling of web-based management systems is required.
Experience in use of Google Suit is desirable
Full working knowledge of English is required.
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