Job Details of Transportation & Fleet Administrative Support

Job description

The DeLallo Company is looking for a Transportation & Fleet Administrative Support Person.

Full-Time Position: Monday - Friday 8 AM - 5 PM

The successful individual in this administrative support role will interface with other key departments, including but not limited to Customer Service, Operations, Production, Purchasing, and Warehouse/Shipping.

Responsibilities:

• Support the implementation and execution of transportation technology programs and initiatives (S2K, data warehouse, Asset Tracking Management, TMS, etc.)
• Support the implementation and execution of fleet safety program and initiatives, including oversight, monitoring & reporting of all fleet safety activities, equipment maintenance and DOT compliance.
• Communicate and collaborate with intercompany departments, third-party logistics and third-party fleet maintenance vendors.
• Participate in monthly Safety Committee meetings.
• Participate in monthly OSD Committee meetings (Over, Short, & Damage Exceptions).
• Provide primary backup for fleet dispatch, outbound load planning, and intermodal / container operations.
• Report exceptions, issues and KPIs to the Director of Transportation.

Essential Functions:

• Ensure DOT maintenance and accurate documentation of fleet on-road equipment (tractors, trailers, trucks, cargo vans, etc.) to ensure DOT compliance and safety.
• Support dispatch, drivers & safety administrator to ensure DOT compliance and continuous improvement of the exemplary safety and training programs.
• Report equipment repair & maintenance costs including internal shop, third-party and fuel vendors.
• Coordinate inbound freight shipments from vendors.
• Assist Director of Transportation with establishing carrier scorecard and KPIs, contract and rate negotiations and carrier selection for Intermodal, FTL and LTL shipments
• Track and report expected vs actual freight costs from third-party logistics, including invoice review.
• Notify, report, and track freight claims via OSD application.
• Other duties as determined by the Director of Transportation and/or Executive Management

Required Skills:

• High School diploma or equivalent
• Ability to provide excellent customer service.
• Excellent verbal and written communication skills
• Proficient in the use of MS Office and specifically Word, Excel, and Outlook
• Ability to learn and utilize DeLallo proprietary software.
• DOT knowledge and/or knowledge of transportation safety, regulations, and standards, knowledge of freight logistics preferred, but not required.

Hours/Compensation/Benefits/401K:

• Competitive Wages
• 401(k) Matching
• Advancement Opportunities
• Paid Time Off
• Paid Holidays
• Eligibility to participate in benefits after 14 days of employment, including medical, dental, vision, and other great benefits.
• Employee Discounts

Company Overview

DeLallo Foods is a family owned, 3rd generation company that manufactures, imports and distributes authentic, innovative and high-quality Italian and Mediterranean food products nationwide from our facilities in Pennsylvania and California. Founded in 1950 as a family-run Italian Marketplace in Jeannette, PA with a passion for sharing the best foods of Italy with our local community has grown to a portfolio of over 1,000 items sold across North America in supermarkets and specialty retailers. DeLallo is a category leader and innovator in olives, antipasti, charcuterie, Italian grocery and cookies to our customers who recognize our commitment to consistency and quality.

If you enjoy being part of a great team, demonstrate a strong work ethic, and excel at providing excellent customer service, we want to talk to you!

We are an Equal Opportunity Employer