Job Details of Legal Office Assistant & Project Coordinator

Where your expertise is needed

AUTODOC is the largest and fastest growing auto parts ecommerce platform in Europe. Present across 27 countries with around 5,000 employees, AUTODOC generated revenue of over €1.3 billion in 2023, supplying more than 7.4 million active customers with its 5.8 million vehicle parts and accessories for car, truck, and motorcycle brands. Curious minds, adventurous experts and tech-savvy professionals - one team, one billion euros revenue. Catch the ride!

What we’re looking for

You will be responsible for overseeing the general administrative functions of the Legal department. Your duties will include assisting the attorneys with all organizational tasks by ensuring a high level of organizational efficiency, communication, record keeping and coordination between all departments.

Responsibilities

• Administrative support for the internal legal department

• Participation in the preparation of project coordination plans with timelines for the legal department and timely collection of stakeholder reports on this specific project

• Organization of the daily office routine, in particular completion of general office tasks (filing, noting and reminding of deadlines, correspondence)

• Receiving, forwarding and responding to phone, fax, email and Jira ticket requests

• Processing incoming and outgoing emails via the legal department's email address

• Filing and managing documents

• Maintaining accurate records and documentation

• Communicating and working closely with outside counsel (independently forwarding tasks)

• Formatting contracts and other documents

Qualifications:

• Successfully completed commercial training and professional experience as a team assistant/office manager

• Excellent written and spoken German and English, knowledge of Russian is an advantage

• Very good knowledge of MS Office and all Google tools

• Knowledge of Jira is an advantage

• Independent and structured way of working

• Professional manners, friendly and engaging demeanor

• Organizational talent, careful and structured way of working

• High level of reliability and a responsible, independent way of working

Perks at work

• Competitive salaries based on your professional experience

• Fast growing international company with stable employment

• Annual vacation of 30 days and 1 additional day off on your birthday

• Mental Wellbeing Program – the opportunity for free psychological counseling for you and your family members 24/7 hotline and online sessions

• AUTODOC Corporate Discount (1,080 Euros per annum) to order parts for their own use at special discounted rates

• Retail discounts of up to 75% on travel, technology, fashion and much more

• Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our e-learning platform) and coaching

• Free English and German language classes

• Flexible working hours and hybrid work

• Referral Program with attractive incentives

• Company pension scheme (Betriebliche Altersvorsorge mit Allianz)