Job Details of Admin Assistant

Full job description

As an Admin Assistant at Zahr Freighters, you will play a pivotal role in ensuring the smooth operation of our Dubai office. Your primary responsibilities will include managing daily administrative tasks, coordinating office activities, and providing essential support to our team. Your professionalism and organizational skills will contribute significantly to creating a welcoming and efficient work environment.

Key Responsibilities:

• Answer and direct phone calls, take messages, and handle correspondence.
• Greet and assist visitors, ensuring a welcoming and professional atmosphere.
• Maintain office supplies inventory by regularly checking stock and placing orders as needed.
• Organize and schedule appointments, meetings, and travel arrangements.
• Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system, both electronic and physical.
• Coordinate and support team projects, meetings, and presentations.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Ensure efficient and timely communication within the office and with external stakeholders.
• Input, update, and retrieve data from databases and electronic files.
• Maintain accurate records and ensure confidentiality of sensitive information.
• Generate reports, handle data entry tasks, and assist with data analysis as required.

Qualifications:

• Proven experience as an admin or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• High level of professionalism and a customer-focused attitude.

Join our team at Zahr Freighters in Dubai, where your contributions will be valued, and you will have the opportunity to grow in a dynamic and supportive environment. We are committed to providing a workplace that fosters professional development and teamwork.