Job Details of Administrative Assistant, Retail Leasing

Administrative Assistant, Retail Leasing
(14044)

At Atlantis, we exist to bring the extraordinary to every holiday and experience through connection, empowerment, precision, care and warmth. Inspired by the majesty and mystery of the ocean, Atlantis resorts are unique destinations full of life, wonder and surprise, where we seek to exceed our guests’ expectations at every possible turn.

Nestled between the calm turquoise waters of the Arabian Gulf and the majestic Dubai skyline, Atlantis, The Palm is the crown of the world-famous Palm island in Dubai. With a sense of exhilaration and discovery, we create unforgettable memories by providing guests the opportunity to discover an extraordinary world filled with thrilling adventures. Whether we are designing a couple’s retreat or serving the extraordinary in one of our award-winning celebrity chef restaurants, we approach everything with imagination to spark a sense of courage, inspiration and innovation. This is not simply our job, it’s our passion.

Administrative Assistant leads the secretarial tasks required in the Retail Leasing team across Atlantis The Palm and Atlantis The Royal, including but is not limited to managing admin related activities required for new leases as well as ongoing lease renewals for existing tenants. This is a dynamic and fast paced role that requires a critical thinker and multi-tasker who works well in a collaborative environment but happy to take the lead on ensuring required activities are completed in a timely manner.

Key duties and responsibilities:

• Assisting in leasing administrative work, including managing lease documentation, notice to pay and other related formalities.

• Reviewing, approving, and coordinating work permits with relevant departments and communicating with tenants.
• Overseeing a leased unit from handover date to opening date, conducting periodic fit-out inspections to ensure adherence to approved schedule plans.
• Offering daily operational support to tenants, troubleshooting issues, and facilitating problem resolution.
• Collecting and preparing compliance document trackers for tenants, ensuring all documents and operational requirements are met.
• Establishing and maintaining strong business relationships with tenants to enhance collaboration and open potential opportunities for other assets.
• Building and updating a tenant database for easier and efficient communication.
• Following up on sales and performance data and other operational duties as required.

We are looking for candidates with at least 2 years’ experience in retail, tenants’ relationship or sales related field. To succeed in this role you need to deliver consistent work results and demonstrate focus on constant operational improvement. You will use logic and systematic reasoning when approaching tenants related problems and be able to confidently and professionally communicate with all levels in the organization. You will be proficient with MS Office, email and phone etiquette and be comfortable working on multiple projects within a complex organization.

Atlantis Dubai is an iconic entertainment destination comprised of two world-class resorts; Atlantis, The Palm and Atlantis, The Royal; offering an unbeatable opportunity for you to grow and develop in your career. Join a team that is adventurous, creative, warm-hearted and extroverted. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.