Job Details of Administrative Assistant

Job description

Applicants with a degree in University Degree may apply on or before May 20, 2024.

The International Rescue Committee (IRC) is a global humanitarian aid, relief, and development nongovernmental organization. Founded in 1933 as the International Relief Association, at the request of Albert Einstein, and changing its name in 1942 after amalgamating with the similar Emergency Rescue Committee, the IRC provides emergency aid and long-term assistance to refugees and those displaced by war, persecution, or natural disaster.

Duties and Responsibilities:

Human Resource Support:

• Maintain employee’s database for employee leave, time sheets and training. Assist in preparing onboarding schedules, documents, and work tools for new staff follow up and report any issues staff are facing.
• Assists in the orientation of new staff, interns, visitors, and consultants by providing them with the necessary documents and materials for orientation.

Administration Support:

• Coordinate with front office management to attend to project visitors, incoming communications (telephone calls, letters, email etc.) and ensuring they are reliably passed on to the appropriate person(s).
• Contribute and support project related utility management and reporting including but not limited to subscriptions (email, internet), office supplies, photocopier, and other equipment services.
• Support compilation, submission and tracking of, payment requests and other logistical requirements, requisitions, and updates on receipt of goods and services.
• Contribute to maintenance and regular updates of the asset and inventory listings.
• Support in the preparation of the item forecasts in integra.
• Cooperate with other staff to coordinate work activities, meet deadlines, and provide support where needed.  

Position in Organization:

• Requisition ID: req51707
• Job Title: Administrative Assistant
• Sector: Administrative/General Office
• Employment Category: Regular
• Employment Type: Full-Time
• Open to Expatriates: No
• Location: Kampala Country Field Office, Uganda

Qualification:

• University degree in Business Administration, Secretarial Studies, or related area of study
• At least 3 years relevant work experiences, with administrative tasks.
• Work experience in administrative support of a development program/project is an advantage.
• Demonstrates ability to work in teams, solve problems, prioritize workloads, meet deadlines, and work well under pressure is highly desired.
• Previous experience working with an international NGO in a cross-cultural setting, in administration sector.
• Proficient with computer technology and Microsoft Office applications including Microsoft Word, Excel, Power-point, Outlook.
• Strong oral and written communication skills.
• Strong organizational, interpersonal skills.
• Fluency in English is required.
• Must be able to work with minimum supervision while being a strong team player.
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How To Apply

Note: Before you apply, please download (link is given below) the full advertisement and read it carefully.

Then to apply, go to https://rescue.csod.com/ux/ats/careersite/1/home/requisition/51707?c=rescue

The Closing Date: May 20, 2024.