Job Details of Admin Assistant

Full job description

Zapegg Tax Consultant is seeking a reliable and organized Admin Assistant to support our team in Dubai. In this role, you’ll manage a variety of administrative tasks that are essential to our day-to-day operations, ensuring a well-coordinated and productive work environment. This position requires an individual who is detail-oriented, efficient, and able to handle multiple responsibilities while maintaining a high standard of professionalism.

Key Responsibilities:

• Office Coordination: Assist in daily office operations, including handling incoming calls, greeting clients, and managing general inquiries to create a welcoming environment.
• Document Management: Organize and maintain digital and physical files, ensuring all documents are easily accessible and systematically stored.
• Scheduling Support: Manage calendars and schedule appointments, coordinating meetings and conference calls for the management team as required.
• Supply Management: Monitor office supplies and place orders when necessary to maintain stock levels, working within the budgetary guidelines.
• Correspondence Handling: Prepare and send official correspondence, such as emails, letters, and reports, on behalf of the team.
• Data Entry and Record-Keeping: Perform data entry tasks to update client records, ensure accurate logs, and maintain confidentiality in handling sensitive information.
• Event and Travel Arrangements: Assist with planning and coordinating company events, as well as making travel and accommodation arrangements for staff when needed.
• Support to HR and Finance: Aid HR in tasks such as onboarding new employees, and support the finance department with basic invoice processing and expense reports.

Requirements:

• Education: High school diploma or equivalent; a diploma or certificate in office administration is a plus.
• Experience: Minimum of 1 year of experience in an administrative or office support role, preferably within a finance or consultancy firm.
• Technical Skills: Proficiency in MS Office Suite (Word, Excel, Outlook) and familiarity with office management software.
• Organizational Skills: Strong attention to detail and the ability to manage multiple tasks effectively.
• Communication Skills: Excellent verbal and written communication skills with a professional demeanor.
• Time Management: Ability to prioritize tasks and work efficiently within deadlines.

At Zapegg Tax Consultant, the Admin Assistant role is an essential part of ensuring our office operations run smoothly and efficiently. If you are based in Dubai and thrive in a fast-paced, team-oriented environment, we encourage you to apply and bring your administrative expertise to our team.