Job Details of Office Admin

Full job description

Al Haktur IT Solutions is seeking a proactive and organized Office Admin to join our team in Dubai. This role is essential for maintaining a well-organized and efficient office environment, ensuring that all administrative processes run smoothly and supporting our teams in daily operations.

Key Responsibilities:

Office Coordination: Oversee daily office operations, ensuring a clean, organized, and professional workspace.
Reception Duties: Greet visitors, manage incoming calls, and respond to emails, directing inquiries to the appropriate departments as needed.
Inventory Management: Track and manage office supplies, coordinating with vendors for timely procurement and restocking.
Documentation and Filing: Maintain organized records and digital files, ensuring all documents are filed accurately and securely.
Meeting and Event Support: Coordinate meeting schedules, arrange meeting rooms, and assist in organizing company events and team gatherings.
Support for Teams: Assist various departments with administrative tasks, including data entry, document preparation, and coordinating with other team members as necessary.
Expense Tracking: Monitor office expenses and prepare monthly expense reports, ensuring adherence to the company’s budget.
Communication: Act as a liaison between office staff and management, relaying messages and addressing any office-related concerns promptly.
Compliance: Ensure that all office operations follow company policies and procedures, maintaining a compliant and well-regulated work environment.
Qualifications:

Diploma or bachelor’s degree in Business Administration or a related field.
Previous experience in office administration or a similar role, ideally within an IT or technology-focused organization.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
Strong organizational and multitasking skills, with attention to detail.
Excellent written and verbal communication skills in English.
Ability to work independently and handle confidential information with integrity.
Become a vital part of Al Haktur IT Solutions as an Office Administrator in Dubai, where you’ll help keep our office operations efficient and effective. We’re looking for a team player dedicated to ensuring smooth administrative support in a fast-paced environment.