Job Details of Administrative Assistant

Full job description

Administrative Assistant

(Corporate Marketing – Brand Team)

We are looking for a dynamic and highly organized Administrative Assistant to join our team, providing dedicated support to three Senior Directors on the Brand Team. In this critical role, you will act as a trusted partner, managing calendars, coordinating travel, organizing meetings, and overseeing special projects with precision and discretion. Your ability to streamline operations, handle confidential information, and anticipate needs will make a lasting impact on our team’s success.

What You Will Do

• Manage Calendars: Oversee and prioritize the schedules of three Senior Directors, ensuring optimal time management and efficient coordination of meetings and events.
• Organize Meetings: Plan and execute meetings, including setting agendas, managing logistics, and preparing briefing documents or post-meeting action items.
• Coordinate Travel: Arrange complex travel plans and itineraries while ensuring alignment with scheduled commitments and budget guidelines.
• Oversee Special Projects: Conduct research, analyze data, and provide actionable insights to support decision-making for strategic initiatives.
• Prepare Reports: Compile and format data into clear, concise reports or presentations for team updates and decision-making.
• Facilitate Communication: Act as the primary point of contact for the Senior Directors, ensuring clear and timely communication across internal and external stakeholders.
• Maintain Confidentiality: Handle sensitive information with professionalism and discretion at all times.
• Foster Collaboration: Work closely with other administrative staff to ensure seamless coordination across teams and departments.
• Track Deadlines: Monitor and follow up on deliverables, ensuring nothing slips through the cracks.
• Support Team Engagement: Attend monthly staff meetings and contribute to fostering a positive and productive team environment.
• Innovate Processes: Identify opportunities for improving administrative workflows and implement solutions to enhance efficiency.
• Use Technology Effectively: Leverage tools such as Outlook, Word, Excel, PowerPoint, and WebEx to support day-to-day operations.

To Be Successful You Will Have

• Experience: A minimum of 6+ years in an administrative role, with at least two years supporting Director-level or higher leadership.
• Technical Proficiency: Advanced skills in Microsoft Office Suite, desktop calendar management systems, and virtual meeting platforms.
• Communication Skills: Exceptional verbal and written communication abilities, comfortable interacting with executives and cross-functional teams.
• Attention to Detail: A meticulous eye for detail and the ability to manage multiple priorities with accuracy.
• Discretion: Proven experience handling sensitive and confidential information with integrity.
• Problem-Solving Ability: A proactive approach to identifying challenges and implementing effective solutions.
• Adaptability: Comfortable working in a fast-paced environment, prioritizing tasks as business needs evolve.
• Industry Knowledge: Experience in the Tech, SaaS, or similar fast-paced industries is preferred.
• Collaboration: A team-oriented mindset with the ability to build strong working relationships across levels and departments.

In Return, You Can Expect

• Ongoing career opportunities at a repeat Forbes and Newsweek-listed “Best Employer for Women”, “Best Employer for Diversity”, “Best Remote Employer”, “Best Large Employer”, and “Most Loved Workplace”
• Career development and a career path designed to utilize your learned skills and ultimate professional passions in a world-leading company with over 25 years of world-leading experience.

Our People are Our Pride – Benefits and Perks

• Competitive pay based on the work you’ll do here. Expected Compensation: $70,000-$80,000 USD/year (Dependent on Experience)
• Health Coverage for you and your family with multiple plan options: Health, Vision, Dental; as well as HSA and FSA eligible programs
• Generous Paid-Time-Off and 10 Company Paid Holidays, as well as Floating Holidays, Paid Volunteer Days, and an additional Paid Day Off for your Birthday!
• 401k with company match
• Free access to Lionbridge’s Employee Wellness Platform and Employee Assistance Program to support both physical and mental health.
• Earn extra money in your HSA for completing Wellness Incentive goals through employer contributions.
• Career guidance with learning and development opportunities along the way, backed by Lionbridge’s Internal Mobility and Referral Bonus programs.

About Us

Lionbridge partners with brands to break barriers and build bridges all over the world. For over 25 years, we have helped companies connect with their global customers and employees by delivering translation and localization solutions in 350+ languages. Through our world-class platform, we orchestrate a network of passionate experts across the globe who partner with brands to create culturally rich experiences. Relentless in our love of linguistics, we use the best of human and machine intelligence to forge understanding that resonates with our customers’ clients. Based in Waltham, Massachusetts, Lionbridge maintains solution centers in 24 countries.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.