Job Details of Operations Assistant

Full job description

The Operations Assistant is responsible for supporting the Head of People & Chief of Staff by maintaining operational efficiency, implementing workflows in the Motivational Moguls app, and assisting with data collection and management. This role also provides occasional support for the Marketing department. With a focus on streamlining processes and supporting cross-departmental projects, the Operations Assistant ensures that daily operations and strategic initiatives run smoothly, contributing to the company’s long-term success. This application form will help us understand your qualifications and experiences, as well as your interests and motivations for applying to this position. Please take your time filling out the form and be as detailed as possible.

About Us

At Courtney L. Sanders Companies, we believe everyone deserves financial freedom and the chance to tap into their unique purpose. We ignite transformation through our online coaching and certification programs, helping aspiring entrepreneurs and seasoned professionals build profitable coaching businesses. Our relentless ambition is to become the #1 premium training and coaching company on the global stage.

Key Responsibilities

Executive and Operations Support

• Project Assistance: Support the Chief of Staff in managing timelines, tracking project statuses, and coordinating deadlines to ensure key initiatives are on schedule.
• Documentation & Reporting: Prepare and maintain project documentation, executive summaries, and status reports for the leadership team.
• Meeting Management: Schedule, organize, and prepare materials for executive and cross-departmental meetings; manage agendas, track follow-ups, and help with deadline compliance.

Operational Efficiency & Workflow Setup

• Workflow Implementation: Set up and refine workflows within the Motivational Moguls app, ensuring alignment with company processes and team needs.
• Operational Auditing: Regularly audit operations to identify areas for improvement; recommend and implement process enhancements to boost productivity.
• Data Collection & Management: Gather and manage operational data, tracking metrics related to project timelines, resource allocation, and operational performance. Maintain organized digital filing systems for easy retrieval and review.

People Operations Support

• HR Administrative Support: Assist the Head of People in scheduling interviews, onboarding new hires, and maintaining accurate HR records.
• Employee Relations Coordination: Act as a point of contact for HR inquiries, fostering a productive work environment through effective communication.
• Compliance & Documentation: Ensure all HR documents, compliance records, and operational policies are up-to-date and accessible.

Marketing Department Support

• Marketing Coordination: Provide administrative support to the Marketing team as needed, including content coordination, campaign tracking, and task management.
• Event & Campaign Assistance: Assist with internal events and promotional campaigns, managing timelines, preparing materials, and coordinating logistics.
• Data Entry & Documentation: Maintain accurate records in CRM and marketing databases to ensure all client and campaign data is accessible.

What We Offer

• Global Impact, Location Freedom: Make a tangible difference in the world while enjoying the flexibility of working from anywhere.
• Supportive Team Environment: Join a diverse, inspiring team spanning five continents, united by a common mission.

Qualifications

• Education: Associate’s or Bachelor’s degree in Business Administration, Operations, Communications, or a related field preferred.
• Experience: Minimum of 2 years in an administrative, operations, or support role, with experience in workflow or data management.
• Skills:
• Strong organizational and multitasking abilities
• Proficiency in CRM systems, project management tools, and spreadsheet software
• Excellent communication and interpersonal skills
• Familiarity with workflow tools or project management software (experience with Motivational Moguls or similar software is a plus)
• Ability to work independently and with cross-functional teams.

Job Types: Part-time, Contract

Pay: $19.44 - $25.00 per hour

Schedule:

• 4 hour shift
• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: Remote