Job Details of Accounts Payable Coordinator

OVERVIEW

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Across our organization, were building a workplace where collaboration is essential, diverse voices are heard, and inclusion is the key to our success. We are committed to doing the right thing in our journalism and in every role at NPR.This means that integrity, adherence to our ethical standards, and compliance with legal obligations are fundamental responsibilities for every employee at NPR.

The Accounts Payable Coordinator is a key contributor to the efficacy of fiduciary and accounting operations at NPR. The Accounts Payable Coordinator supports the daily and monthly-closing activities of the Accounting Operations unit through the accurate and timely upload of payments, schedules, and reconciliations. In this position, youll participate in all aspects of Accounting Operations work and serve as a backup to the Accounts Payable Manager. This role provides quality customer service for the Accounting Operations team.

The Finance division at NPR encourages transparency, honesty with, and reliance on each other to accomplish goals and tasks. The Finance Division acts as a trusted advisor to our clients across the organization and with third party vendors. These are the standards we adhere to and uphold:

• Timely and accurate delivery of service
• Ethical behavior and sound judgment
• Clear communication and appropriately responding to internal and external partners

The Accounts Payable Coordinator reports to and supports the Accounts Payable Manager in performing the weekly, monthly, and annual cash disbursement processes.

RESPONSIBILITIES

• Audit expense reports, invoices, Purchase Orders and Content Provider (CPMS) invoices for appropriate documentation, authorization, coding, and compliance with regulations and organizational policies and procedures prior to processing payments.
• Vendor setup and maintenance
• Maintain employee reimbursement system (Chrome River)
• Process 2-way P.O. matching on invoices with multiple line items. Research and resolves open purchase order items, discrepancies, credit memos, and payment inquiries in a timely manner.
• Process check requests, to include review of check requests for proper approval, coding, and invoice backup.
• Create and maintain accurate wire templates for manual payments in various currencies in OTM and FX
• Process accounting entries for PAYPAL payments
• Monthly reconciliation of Travel Advances, Standing Advances, corporate cards, Western Union Retail account, Accounts Payable sub-ledger to general ledger. Prepare journal entries as needed.
• Correct and research discrepancies, errors on Positive pay and CAR reports daily
• Assist in Month end closing
• Assist with 1099 process and inquiries from freelancers and vendors
• Correspond with internal and external customer inquiries and provide excellent customer service
• Monthly reconciliation of corporate cards
• Perform ad-hoc requests such as emergency wires due to breaking news
• Assist with annual financial statement audit, and other special projects, retrieve historical invoice and proof of payment information
• Assist with annual unclaimed property filing with the District of Columbia
• Manage the Accounts Payable Support inbox and Chrome River Support inbox by providing excellent customer service to both internal and external customers

The above duties and responsibilities are not an exhaustive list of required responsibilities, duties and skills. Other duties may be assigned, and this job description can be modified at any time.

MINIMUM QUALIFICATIONS

• Two to four years of detailed hands-on experience in the cash disbursement process
• Proficiency using PC and Microsoft Office software (experience with Microsoft Dynamics GP a differentiating factor)
• Demonstrated proficiency in use of general ledger and other computer system applications, specifically with cash disbursement modules
• Ability to work effectively with a diverse team of individuals
• Ability to contribute to the morale and spirit of the team and division
• Respect and support diversity
• Ability to shift priorities (whether asked to or not) to achieve all high value work
• Detail-oriented, efficient, and accurate

PREFERRED QUALIFICATIONS

• Bachelors Degree in Accounting or Finance
• Experience with Microsoft Dynamics GP

WORK LOCATION

• Remote Permitted: This is a remote permitted role. This role is based out of our Washington, DC office but the employee may choose to work on a remote basis from a location that NPR approves.

JOB TYPE

• This is a full time, non exempt position.

COMPENSATION

Hourly Range: The U.S. based anticipated hourly range for this opportunity is $30.77- $32.93 per hour plus benefits. The range displayed reflects the minimum and maximum hourly rate NPR expects to provide for new hires for the position across all US locations.

Benefits: NPR offers access to comprehensive benefits for employees and dependents. Regular, full-time employees scheduled to work 30 hours or more per week are eligible to enroll in NPRs benefits options. Benefits include access to health and wellness, paid time off, and financial well-being. Plan options include medical, dental, vision, life/ accidental death and dismemberment, long-term disability, short-term disability, and voluntary retirement savings to all eligible NPR employees.

Does this sound like you? If so, we want to hear from you.

The range displayed reflects the minimum and maximum salaries NPR expects to provide for new hires for the position across all US locations.

NPR Pay Range

$30.77$32.93 USD

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