Job Details of Department Administrator
Department Administrator
Montréal, QC Full-timeJob description
Full job description
Position Number: 50000052 / P2730
Department: Applied Human Sciences
Grade: PE538-13B
Campus: Loyola (NDG)
Salary: $98,672.00 - $114,437.00 per annum
Union/Association/HR Policy: ACUMAE
Posting deadline: June 26, 2024
Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.
Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.
As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.
SCOPE
Reporting to the Chair, the incumbent efficiently and effectively manages the day-to-day operation of the Department, including coordination of work for committees and projects, coordination of academic scheduling and facilities, monitoring of collective agreement critical paths, and supervision of non-academic support staff personnel.
PRIMARY RESPONSIBILITIES
- Assign work to, supervises, and evaluates permanent support staff. Create a collaborative, respectful, and growth-oriented team culture.
- Monitor critical path as it relates to CUFA, CUPFA and staff Collective Agreements to ensure deadlines are met. Manage all processes related to matters in the collective agreements.
- Oversee department budgets. Analyze and approve departmental expenses, reconcile monthly and annual operation budget. Manage external contracts for off-campus academic events.
- Maintain confidential full-time faculty personnel files. Assist the chair with the organization of FT faculty yearly workload and follows up with the Dean’s office as necessary.
- Prepare the yearly academic schedule in consultation with the Chair, full-time faculty and the UG Coordinator. Maintain contact with Student Academic Services regarding section allotments and added or cancelled sections.
- Manage department space and physical facilities. Maintain contact with IITS and Facilities Management regarding problems and issues. Coordinate equipment purchasing.
- Investigate issues on behalf of the Chair; prepare reports and correspondence for the chair. Meet with the chair on a regular basis to continually review and update department issues and priorities.
- Continually review departmental policies and procedures regarding administrative matters and the daily operation of the department, with a view to drafting and implementing procedures that improve departmental operations.
- Organize and supervise major projects (website, social media, teaching assistant contract allocations, space renovations and special events.)
- Coordinate the various publications for the department. Ensure calendar entries are correct.
QUALIFICATIONS
- Bachelor’s degree and four to seven years of related experience of which two years in a supervisory role.
- Demonstrated communication and interpersonal skills, with ability to work independently as well as on a team.
- Experience in a university environment, preferably in an academic department.
- Knowledge of Collective Agreements, as well as University policies and procedures considered an asset.
- Good knowledge of written and spoken English and of spoken French (Level 4) to communicate effectively with the University community. Good writing skills in French considered an asset.
- Strong interpersonal and collaboration skills and networking experience.
- Excellent organizational skills, especially time-management and prioritization.
- Basic knowledge of Word and Excel (to create and edit documents and spreadsheets); knowledge of email and database software. Knowledge of FIS, FRIS and the Student Information System considered an asset. Facility to adapt to changing university systems and technologies.
- Exceptional organizational skills, with the ability to set and meet deadlines and to ensure others meet critical deadlines.
Due to the volume of applications, only selected candidates will be contacted by our Talent Team.
Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.
IMPORTANT: The language and computer skills of short-listed candidates will be tested.
Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.
Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.
Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, hr-employment@concordia.ca
Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.
How To Apply
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