Job Details of Race Travel Administrator

Job description

• Provide general administration support to the Formula One World Travel Department.
• Assist the Race Travel Coordinators with ad hoc hotel and transport contracts, loading information on the travel system, creating and maintaining offer sheets for the current year.
• Assist raising Purchase Orders and ensure payments are scheduled and actioned at appropriate times.
• Assist with getting rates from hotels and transport for the following race season, negotiating directly with the supplier where necessary and sending these out to clients, including creating offer sheets, sending confirmations to clients, invoicing and updating bible sheets / rooming lists where suitable.
• Where applicable help race coordinators with finalizing race accounts and liaise with the finance department in getting invoices out to clients and assist in answering queries that may arise.
• Assist the Department with D365 / Credit cards statements along with general administration where required.
• Maintain clear communications with managers, staff and third parties.
• Assist with liaising with the promoters and via the promoter team in gathering and collating country entry information and other important information to be shared internally and with the wider paddock.
• Work with hotel global heads to keep abreast of new hotel openings - may require occasional travel on site visits to see new properties.
• May require occasional travel to races to assist onsite.

• Great attention to detail
• Great administrative skills with a working knowledge of Microsoft Word and Excel
• Good communication skills
• Able to demonstrate problem solving abilities
• Strong customer focus
• Excellent organisation skills
• Have the ability to work on own initiative and as part of a team.
• A high level of integrity and ability to maintain confidentiality is essential.
• Able to assist the wider team when necessary.
• Have a flexible work ethic

Corporate

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