Job Details of Procurement Administrator

About the Role

Providing administrative support to the procurement department for a given procurement section. Working under guidance from manager to help the procurement department meet end user requests in a timely and effective manner.

Operational:

• Perform administrative and supportive tasks (organize and store procurement documents, send documents to other departments, request for stationaries & pantry items, follow-up on issues with other departments/suppliers, preparation of memos. Etc.) within the procurement department, ensuring confidentiality and company policies are adhered to.
• Creation of purchase orders and blanket purchase agreements in a systematic manner ensuring compliance with policy, process, departmental responsibility matrix and DOA.
• Communicate purchase orders to suppliers and follow up with vendors ensuring the order is being processed in compliance with agreed KPIs.
• Develop relationships with key contacts and suppliers, working with them closely to solve any issues arising with orders ensuring on time delivery.
• Liaise with logistics department ensuring shipment of orders is undertaken in a timely manner.
• Prepare charts and compile regular reports for line manager and VP engineering to support vendor performance monitoring and evaluation and stakeholder feedback.
• Respond to queries and request for information and assistance, interpret and explain procurement procedures and policies to inquiries from internal and external stakeholders.
• File and update procurement department records necessary for compliance to audit requirements, up to date and accessible.
• Perform other tasks, at the request of senior team members to ensure the efficient and effective continuation of QAS operational activities.

Be part of an extraordinary story
Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before.
Together, everything is possible

About You

• High School Qualification with Minimum 2 years of job-related experience OR Bachelor’s Degree or Equivalent with Minimum 1 years of job-related experience

• Essential:

  Work experience in either a procurement / supply chain / logistics department
• Command of English language – competent communication skills in English language (Speaking, writing, listening and reading)
• Computer knowledge – Excel, word, PowerPoint proficient.
• Organization skills – database administration, tracking orders and accurate record keeping.
• Time management – self-starter, having the ability to work independently with minimal instructions, prioritizing tasks to ensure deadlines are met and verify that orders come in when expected.
• Teamwork – ability to work closely with other departments and external suppliers to solve issues arising.
• Numeracy skills and the ability to present data clearly and accurately

About Qatar Airways Group

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before. So, whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community