Job Details of Administrative Assistant

Job description

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for supporting daily office operations, ensuring efficiency, and contributing to a smooth-running workplace. This role requires excellent organizational skills, strong communication abilities, and the capacity to handle multiple tasks simultaneously. If you are a motivated individual with a passion for administrative work, we invite you to apply.

Key Responsibilities:

• Office Management: Manage the day-to-day operations of the office, including maintaining office supplies, handling mail, and ensuring a clean and organized workspace.
• Scheduling: Assist with scheduling appointments, meetings, and travel arrangements for team members, ensuring efficient time management.
• Communication: Serve as the primary point of contact for internal and external communications, including answering phone calls, responding to emails, and greeting visitors.
• Document Preparation: Prepare, edit, and distribute correspondence, reports, presentations, and other documents as required by management.
• Data Entry and Record Keeping: Maintain accurate records and databases, including client information, service logs, and other administrative data.
• Support to Management: Provide administrative support to executives and managers, including preparing meeting agendas, taking minutes, and following up on action items.
• Customer Service: Assist with customer inquiries, provide information about services, and support the customer service team as needed.
• Billing and Invoicing: Assist with billing processes, including generating invoices, processing payments, and managing accounts receivable.
• Event Coordination: Help organize company events, meetings, and training sessions, ensuring all logistics are handled efficiently.
• Confidentiality: Handle sensitive information with discretion and maintain the confidentiality of company and client data.

Qualifications:

• High school diploma or equivalent; additional qualifications in office administration or a related field are a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and a commitment to accuracy in all tasks.
• Experience with office equipment (e.g., printers, fax machines) and basic IT troubleshooting is an advantage.

Benefits:

• Competitive salary.
• Health, dental, and vision insurance.
• Paid time off, holidays, and sick leave.
• Opportunities for professional development and career growth.
• Collaborative and supportive work environment.

Job Type: Full-time

Pay: AED3,200.00 - AED3,600.00 per month

How To Apply

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