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Job Details of Admin and Procurement Manager GOAL
Admin and Procurement Manager GOAL
Islamabad Full-timeJob description
Full job description
Admin and Procurement Manager GOAL
Date: 30 Jul 2024
Location: Islamabad, South Asia, PK
Company: British Council
We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide.
We work directly with individuals to help them gain the skills, confidence and connections to transform their lives and shape a better world in partnership with the UK. We support them to build networks and explore creative ideas, to learn English, to get a high-quality education and to gain internationally recognised qualifications.
Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. In 2021–22 we reached 650 million people.
We work directly with individuals to help them gain the skills, confidence and connections to transform their lives and shape a better world in partnership with the UK. We support them to build networks and explore creative ideas, to learn English, to get a high-quality education and to gain internationally recognised qualifications.
Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. In 2021–22 we reached 650 million people.
Role Purpose
Khilo aur Barho (KaB) is an education service-delivery component of the Girls and Out of School Children: Action for Learning (GOAL) programme. Khilo aur Barho is a 3-year project which will contribute into GOAL programme that aims to build more inclusive provincial education systems delivering quality education in the Pakistan provinces of Khyber Pakhtunkhwa and Punjab. The target population is girls and marginalised children aged 5 to 16 years. The service-delivery component is expected to work with the long-term technical assistance component to deliver the overall GOAL objectives to support at least 100,000 girls and marginalised children to enrol and stay in school and at least an additional 150,000 girls supported to read by age 10.
British Council is delivering this programme on behalf of the FCDO and we are looking to put a project management team in Islamabad and Lahore. The final selection and contracting are dependent on British Council's signing of an accountable grant agreement with the FCDO.
Main Accountabilities:
The Administrative Manager’s main duties include:
Facilities Management:
- Lead management of office premises, ensuring they are safe, fit for purpose, and conducive to project operations.
- Manage premises-related projects, adhering to procurement processes and approved project plans.
- Assess and meet the requirements of internal customers through effective management of premises and related projects.
- Ensure delivery of services to a high standard, including reception services, cleaning, meeting rooms, and events management.
- Oversee management of hard services such as repairs, maintenance, property management, and storage requirements.
- Manage inventory and asset management, ensuring accurate records and compliance with organizational policies.
- Plan and manage facilities functions, including outsourced services to achieve contractual standards.
- Lead contracts and contract management for all facilities-related contracts.
- Ensure compliance with corporate and local standards in health & safety and business continuity provisions.
- Identify opportunities for process and system improvements in facilities management and make recommendations.
Procurement:
- Plan and manage the Sourcing strategy and activities including but not limited to spend analysis.
- Plan and manage regular Sourcing activities including but not limited to vendor development, supplier-market analysis and capacity building of potential vendors.
- Develop and rollout technical guidelines for the sourcing unit
- Manage key internal stakeholder relationships to deliver a customer centric service.
- Manage key supplier relationships to deliver value for money on strategically significant categories.
- Support the project management team in identification, assessment and management of potential sourcing risks.
- Support the project management team with Sourcing activities and Contracting process
Budget and Compliance:
- Manage budget for facilities operations, ensuring control, compliance, and cost efficiency.
- Ensure all records are created and maintained in compliance with information and knowledge management agendas.
People Management:
- Motivate, develop, and lead a team responsible for facilities management, ensuring high performance and adherence to standards.
- Build relationships with external suppliers and manage contracts effectively, escalating and resolving issues as needed.
- Build trust and confidence through open communication, keeping colleagues informed about relevant issues.
- Coordinate and engage with colleagues on facilities matters, fostering collaboration and effective support.
Safeguarding: Complete Introduction of Safeguarding e-learning courses (Mandatory e-learning course)
- Due diligence for Safeguarding are conducted for implementing partners.
- Ensure that the implementing partners and strategic partners understand the safeguarding code of conduct and comply with the safeguarding standards related to children /adult when conducting British Council activities
- Ensure protection of data related to children and adult
- Ensure strict application of safeguarding in planning, implementation and monitoring of implementing partners
- Escalate Safeguarding issue to the project safeguarding focal person
Equality, diversity and inclusion (EDI)
- To actively contribute to an inclusive and anti-racist organisational culture, being aware of your own biases, and taking action to mitigate against these. Ensuring people feel valued and are treated equitably, with support for people’s well-being and mental health.
- Understand the British Council’s approach to equality, diversity and inclusion and how it applies to your role, and make time for learning and development relating to EDI and anti racism.
Minimum Requirement –
Sixteen years education qualification in any discipline
- Experience of managing people, negotiating with suppliers, managing relationships, ability to delegate, ability to find pragmatic solutions and adapt to changing situations, mentoring teams, ability to present information in a clear, concise manner to all stakeholders
- Experience of managing stakeholders
- Experience of using technology in project delivery.
Desirable Requirement –
- Experience / understanding of Girls and Out of School Children in Khyber Pakhtunkhwa and Punjab, enrolment retention, advocacy, communication and capacity building programming
- Experience and understanding of digital learning tools
- Experience and understanding of girls education and empowerment in margenalised areas of Punjab and KP province.
Further Information
- Position: Admin and procurement manager GOAL
- Number of Positions : 1
- Employment Type: fixed Term contract Local for 3 years
- Location: Islamabad and Lahore (Pakistan)
- Grade: 6/G
- Deadline to receive applications: 17th August 2024 (23:59 Indian standard Time)
Please note that all applications should be submitted in English only.
It is advisable to apply in advance to avoid any technical issues at the last moment
A connected and trusted UK in a more connected and trusted world.
Equality , Diversity, and Inclusion (EDI) Statement
The British Council is committed to policies and practices of equality, diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitment. We want to address under representation and encourage applicants from under-represented groups, in particular, but not exclusively, on grounds of ethnicity and disability. All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.
The British Council is committed to safeguarding children, young people and adults who we work with.
We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.
Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.
If you have any problems with your application please email askhr@britishcouncil.org
Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our ‘ASK HR’ email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.
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