Job Details of Human Resources Assistant, GS-5 Fixed Term, # 72187, Islamabad

UNICEF works in over 190 countries and territories to save childrens lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, Commitment!

Pakistan was the sixth country in the world to sign and ratify the Convention on the Rights of the Child, less than one year after it was adopted by the United Nations General Assembly in 1989. However, children and adolescents living in Pakistan still face acute challenges.

UNICEF supports the Government of Pakistan to accelerate progress for children, work to achieve the Sustainable Development Goals (SDGs) and help children realize their rights under the Convention on the Rights of Children. This will be made through, among other things, strong partnerships with provincial authorities, teachers and health professionals, frontline workers and social mobilisers, communities and families, and of course the children and adolescents themselves.

In particular, UNICEF will work so that:

• - being in good health, immunized, protected from polio and accessing nutritious food.
• Every child learns.
• Every child is protected from violence and exploitation and registered at birth.
• Every child lives in a safe and clean environment, with access to safe drinking water and adequate sanitation.

To learn more about UNICEF work in Pakistan, please visit the country website www.unicef.org/pakistan and videos on YouTube and Vimeo

[Include information about the country/specific programme. Ideally include a link to a video]

How can you make a difference?

UNICEF is a leading humanitarian and development agency working globally for the rights of every child. Child rights begin with safe shelter, nutrition, protection from disaster and conflict and traverse the life cycle: pre-natal care for healthy births, clean water and sanitation, health care and education. UNICEF has spent nearly 70 years working to improve the lives of children and their families. Working with and for children through adolescence and into adulthood requires a global presence whose goal is to produce results and monitor their effects. UNICEF also lobbies and partners with leaders, thinkers and policy makers to help all children realize their rightsespecially the most disadvantaged.

To qualify as an advocate for every child you will have

Purpose for the job: Under the close supervision and guidance of the Human Resources Officer, the Human Resources Assistant provides administrative, procedural and operational support and assistance to the efficient implementation of a broad range of Human Resources functions for all categories of staff in his/her office, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.

KEY ACCOUNTABILITIES, DUTIES & TASKS

Summary of key functions/accountabilities:

Support to business partnering
Support in processing of entitlements and benefits of local staff
Support in recruitment and placement
Support in organization design and job classification
Support in learning and capacity development
General office support

1. Support to business partnering

Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes

Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner

Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve.

2. Support in processing of entitlement and benefits:

Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.

Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

3. Support in recruitment and placement:

Prepares and circulates internal and external advertisements.

Liaises with candidates in the various stages of the recruitment process.

Prepares formal acknowledgement, offer and regret letters.

Initiates and follows up on reference checks and academic verifications, and ensuring the completion of other background checks.

Records and maintains recruitment files, ensuring all necessary documentation has been prepared.

Monitors life-cycle of recruitment process to update supervisor as necessary.

4 Support in organization design and job classification:

Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation

Monitors life-cycle of all job classification requests to facilitate recruitment and organization planning.

5 Support in learning & capacity development:

Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.

Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.

Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.

6 General office work:

Calendar/Meetings/Correspondence Management:

Maintains office calendar and arranges meetings
Takes minutes of meetings, ensuring accuracy, attention to detail and coherence.

Events/Logistics:

Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, and respective stakeholders.
Liaises with budget focal points and section over costs and needs.
Prepares background materials for participants
Prepares and maintains agendas on meetings and events related to the work group commitments.

Travel:

Provides travel assistance to staff members in section for travel arrangements and entitlements based on the organizations rules and policies.
Extracts, inputs, maintains, and verifies correctness of travel records in the organizations travel system to ensure accurate transactions related to travel costs and staff travel.
Assists in the preparation of budgets on travel costs and maintain travel plan and budgetary control records.

To qualify as an advocate for every child you will have

• Minimum requirements:

• Education: Completion of secondary education, preferably supplemented by technical or university courses related to the field of work, or

A bachelors degree from a recognized academic institution in a field relevant to the position, (the bachelors degree may replace three years of related work experience).

• Work Experience: A minimum of five years of progressively responsible administrative or clerical work experience is required.
• Language Requirements: Fluency in English is required.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS).

The competencies required for this post are

Demonstrates Self Awareness and Ethical Awareness Works Collaboratively with others Builds and Maintains Partnerships Innovates and Embraces Change Thinks and Acts Strategically Drives to achieve impactful results Manages ambiguity and complexity

View our competency framework at Competency Framework Brochure.pdf

Click here to learn more about UNICEFs values and competencies.

Life at UNICEF

Working at UNICEF is highly rewarding. With attractive remuneration package encompassing competitive pay and benefits, a culture that helps staff thrive and diverse opportunities for personal and professional development, we aim to help you maintain a fulfilling life both at and outside the office.

We make sure you and your loved ones receive the resources and care that you need to thrive. We offer a wide range of benefits to our staff, including reasonable accommodation for persons with disabilities. Our contracts, wellbeing policies and initiatives ensure that you are well equipped to effectively deliver for children such as;

• Tax exemption, family allowances, hardship benefits, 10 UN holidays and annual leave allowance, maternity, paternity, adoption leave, medical and dental insurance, pension etc.
• Career support, staff wellbeing programme, breastfeeding policy, flexible work arrangements, childcare room, family support, policies & initiatives, security etc.
• UNICEF strongly encourages the use of flexible working arrangements.

UNICEF is here to serve the worlds most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will, therefore, undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

• The vacancy announcement is open both to internal and external candidates.
• Verified/ attested educational certificates/ degrees by HEC/ foreign institutions are a pre-requisite for employment at UNICEF, as the case may be.
• UNICEFs active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates will be prioritized.
• Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained or necessary inoculation requirements are not met within a reasonable period for any reason.
• UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants bank account information.
• Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Additional information about working for UNICEF can be found here.