Job Details of Administrator / Document Controller

Full job description

The Role

The Administrator/ Document Controller is responsible for providing administrative support to the onsite Savills team, whilst managing and maintaining organizational (both electronic and physical) documents.

Key Responsibilities

• Perform general office tasks, such as data entry and filing
• Scheduling appointments and managing calendars
• Responding to emails and phone calls
• Preparing and formatting documents, such as reports and presentations
• Managing databases and maintaining records
• Coordinating meetings and events
• Processing invoices and expenses
• Maintaining office supplies and equipment
• Providing customer service and support to internal and external clients.
• Developing and implementing document control processes
• Maintaining accurate and up-to-date records of all documents
• Managing the distribution and storage of document copies
• Ensuring that document versions are controlled and stored
• Conducting document audits and reconciliation
• Providing support to project teams with document-related queries
• Monitoring and reporting on document status and progress
• Ensuring that all documents are in compliance with organizational policies
• Coordinating document approval processes
• Providing training and guidance on document control procedures.
• Organize archiving of documents

Force for Good

• Actively promote and implement ESG initiatives across the compound and drive the adoption of policies and procedures and ensure these are adhered consistently across the compound

• Ensure that the sustainability ESG agenda is fully embrace. Actively drive initiatives set by the Facilities and Senior Property Manager

• Be abreast of any new initiatives, which could improve ESG performance across the compound.

Skills, Knowledge and Experience

• Experienced in administration and or document control
• Experience in processing and coding invoices and Purchase orders
• Interest in sustainability and ESG initiatives, and driving change and impact across residential assets
• Excellent communication and relationship builder
• To be experienced in working alone and or as a part of an integral team to deliver the Vision and Values of Savills.
• Professional, measured approach with strong work ethic